We run not-for-profit clubs too!

subsninja logo 2club membership management software team
Who are we?

We’re a small group of techies who also are involved with voluntary, not-for-profit clubs in our local communities for our children, our friends and ourselves in our spare time. Using our skills and technical know-how we created SubsNinja to make basic club administration easier for us, and now for you too.

Clubs of all types struggle with the same basic admin tasks;  attendance recording, payment collection, good record keeping and GDPR compliance. We felt that we could put together a neat and efficient web application that we could use from our mobile phones to manage these tasks while in the club or in our car.  

SubsNinja is perfect for people who run Dance, Gymnastics, Art, Aikido, Swimming, Karate, Kettlebell, Weightloss, Music, English, Fitness, Taekwondo and Climbing classes who will find it to be a great little tool that gets the job done without breaking the bank. 

Just enough functionality in your hand

We’re big believers in keeping functionality on-point, solving the primary problems well. Being able to do key admin tasks comfortably from our phones while in the club was a priority. We will continue to focus on utility of function and ease-of-use via an uncomplicated and intuitive mobile user interface as we continue developing into the years ahead.

Investing in customer-driven improvement

Our promise to users is that we will listen and drive development so that SubsNinja continues to improve and be the club management tool that you can't do without.  Our goals are:- to build a great tool supported by great customer service, to innovate with the help of our users and to keep growing our community.

Our Business model

To keep SubsNinja operating and improving we need to charge for use of the service. Our monthly service charge is low and is linked to the number of "active" members you have, keeping cost in line with the activity and growth of your club. If you are a small club or a startup we won't charge you until you have more than ten members onboard. We also collect a small commission (1%) on online transactions to cover banking charges. 

Attentive and Responsive email support for customers

If you need to connect with someone in customer support, we have provided a handy support request form on our Customer Support page alternatively you can simply drop an email to support@subsninja.com and we’ll get back to you quickly.

Not yet a customer?

If you have a general inquiry please send an email to us at mailbox@subsninja.com and we'll respond within 48 hours.

Why we are a good fit to help you manage your club

 - We run our own clubs
 - We use this software ourselves
 - We are improving it every month
 - We are an ethically and socially responsible company
 - We respect (and will protect) your members absolute right to data privacy and security.
 - We comply fully with EU GDPR legislation.
 - We can provide you with a GDPR compliance contract.
 - We use end-to-end encryption to protect your members data
 - We use Strong Customer Authentication (SCA) for all payments)  
 - We are committed to this project for the long term. 

Thank you for reading our story (and our pitch)

We would love to have you as a customer. We don't require you to enter any credit card details to take up your 60-day free trial and if you are just starting your club, we won't charge a service fee (after your trial) until you have at least eleven members on your books. Lastly, we would be very grateful if you would pass on our details to friends and other people you know who run a club who might be interested.    Thanks again.  

Start your 60-day free trial 
  No obligations, No Contracts, No credit card required